MARKET INFORMATION

UPDATED APRIL 4, 2023
Please check this document for updates periodically. Subject to change without warning.

Are you an artist or crafter?

Are you a talented individual? Perhaps you craft items or draw and paint? If the answer is yes, a table is free. All you require is an event pass. (Does not apply to NPC ticket holders.)

Are you a commercial vendor?

Please see highlighted update below
Are you a business? Perhaps you’re selling contents from your store. Maybe you’re a dealer. If the answer is yes, commercial space is typically free but limited. All you require is an event pass. Please note that as of Generation 4, KupoCon will prioritize artists before commercial tables. (Does not apply to NPC ticket holders.)

Are you a non-commercial display?

Not selling something? Just advertising your organization? If the answer is yes, non-commercial, a table is free. All you require is an event pass. (Does not apply to NPC ticket holders.)

PLEASE NOTE: DUE TO POSSIBLE COVID RESTRICTIONS AND CAPACITY LIMITATIONS, WE HAVE DECIDED TO RESTRICT MARKET APPLICATIONS TO ARTISTS AND CRAFTERS ONLY. WE WILL NOT BE ACCEPTING ANY COMMERCIAL/DEALER APPLICATIONS FOR ANY EVENT UNTIL FURTHER NOTICE.

***NPC TICKETS ARE NOT ACCEPTED FOR MARKET APPLICATIONS***

LONDON (FULL)
TORONTO (FULL)
BIRMINGHAM (PENDING FULL)

Display Information

 

Found below is all of the information required to complete your application. Please read all of the following information.

KupoCon will provide:

  • An exclusive opportunity to display at KupoCon.
  • One table and two chairs (with linen), you may pay for additional services.

To display at KupoCon you must meet the following eligibility requirements:

  • You must be 18+ in order to apply for a display at KupoCon.
  • You must fill out and complete a display application. (Click a button above.)
  • You must purchase an event pass in advance of your application.
    • You understand that applications without an order number will not be processed.
    • You understand that the ticket must not be an NPC ticket.
    • You understand that everyone working your space requires a ticket (NPC is acceptable for additional passes).
  • You must agree to adhere to the event Code of Conduct and the rules and regulations set out below.
  • You must be willing to submit a portfolio (if requested).
  • You must be operating within the bounds of the law. We provide space only.

While within the market, you must follow the below Rules and Regulations:

  • KupoCon strictly prohibits the sale of AI-generated artwork in the marketplace.
  • You are very welcome to bring non-Final Fantasy material. Keep in mind that FF will likely sell better. Your table MUST have enough relevance to the series to be eligible to display at KupoCon.
  • You are in charge of all items within your area. KupoCon takes no responsibility for any damage, theft, loss, or injury to any item or person within the space.
  • There is a maximum number of 2 persons per table. Tables found with more than two people to a table will be asked to amend the situation. Additional tables are available for a fee. Please contact us for more info.
  • Displays on tables are allowed. Booths are welcome. Unsteady displays must be taken down
    Food and covered drinks are allowed but please use common sense.
  • KupoCon does not provide change, therefore make sure you have adequate funds at hand.
  • You are prohibited from attaching items to the walls around the hall. Items found on walls will be confiscated by KupoCon staff and you will be fined for any damage.
  • You are allowed to sell fan art, however you are not allowed to copy, trace, or otherwise reproduce an existing piece of art and sell it as your own. Fan art must be of an original design which can utilize their favorite characters. Art theft and plagiarism is not tolerated. This includes the printing of logos and other SE owned materials.
  • Displays who primarily sell official merchandise are required to provide official documentation to prove they are a registered re-seller. Scalping is strictly prohibited. Prices must not exceed listed MSRP. Business documentation may be required to confirm your space.
  • Private sellers are welcome to display and sell new and used official Final Fantasy and related merchandise. However, they must not bulk sell. This is specifically for people looking to sell items from a personal collection, not commercially.
  • You may not use the KupoCon logo on products. You may use it to advertise your attendance online. 

Adult Material
Adult material is defined as: Any material not appropriate for all ages. This includes, but is not limited to, images or artwork depicting or representing nude persons, persons in lewd or provocative settings and images of extreme violence

All artists selling adult material cannot display these items on the table. Adult material must be kept out of reach inside a binder marked “Adult” or behind the table out of view (books, figures, etc.). Attendees wishing to see and/or purchase these items must first show their photo ID.

Note: Minors found in possession of adult material will have these items confiscated. Artist who are found selling adult material to minors will have these items confiscated for the remainder of the event.

You are prohibited from having, displaying and/or selling the following items:

  • All real weapons and metal props are prohibited.
  • Bootlegged items. Including, but not limited to, buttons, images, keychains, etc.
  • Flammable items. Including, but not limited to: Aerosols, airbrush components and paint.
  • Gum or other sticky hard to remove substances.

Displays are prohibited from doing the following:

  • Displaying items on the walls of the venue.
  • Selling adult material to minors.
  • Blocking or obstructing the walkway or any exit with their items or displays.
  • Selling food and drink.
  • Selling items outside the market.

Zero Tolerance Policy
During the event, KupoCon staff will be enforcing the Code of Conduct and the Display Rules and Regulations with a zero tolerance rule. Any display that fails to adhere to these policies will be subject to dismissal from the space.

Harassment and Bullying
If you are having problems, are being harassed, or bullied by an attendee, another table or member of staff please contact the Coordinator immediately. KupoCon takes all complaints seriously and will work to resolve any issues of harassment or problems quickly.

Unlicensed & Unregistered Merchandise
Vendor/Artist certifies that, i) it is and shall remain in compliance with all national and local laws, regulations, statutes and rules, ii) it has the legal right to sell and offer for sale the products it sells at the event, and iii) it shall indemnify, defend, and hold harmless the KupoCon and any of its team, volunteers, and agents from claims in any way related to Vendor/Artist’s violation of any term of this Agreement. Any items or merchandise that are considered illegitimate by staff will have to be removed.

Application and Application Process:

Please note that applications from patrons are given highest priority.

  • The application will be in the form of a Google form. Be sure to complete all application fields prior to submitting the form.
  • Once you have been accepted (this may take several days) into the space you will receive a welcome email.
  • If you have not been accepted, we will refund the order associated with the application if you request it within seven days of receipt of decline. 
  • If you are looking to share a table with other artists, do not submit two applications (one from one artist and one from another). Simply state in the application that you will be sharing. Name the other person and provide the same relevant details about them as was required of you in the form.

Optional add-ons:

KupoCon is happy to provide the following perks for an additional cost.

  • Additional table – Double your footprint with an additional table. If you have a lot of items to display, this is a great option.
  • Quest Log Ad – We now offer you the opportunity to place a full page ad in the Quest Log. Get creative and add some artwork that will encourage people to visit your table. This is an opportunity to highlight yourself. We limit the Quest Log to a maximum of 10 ads.
  • Preferred Tables: Tables that are at the end of rows are are against walls or perhaps have power outlets are considered preferred tables. You can pay to have access to these options. While you don’t get a specific table number, you do get first dibs on any table you like. 

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