Event Policies

Your safety is important to us.

Updated June 20, 2016 – Please check this document for updates periodically.

What Membership to KupoCon Entails:

  • Upon acceptance of Membership to KupoCon, members become responsible for their personal liability. Members assume all risks with respect to the dangers incidental to KupoCon.
  • Membership Badges are required for entry into KupoCon and must be visible at all times. Membership Badges are non-replaceable, non-refundable, and non-transferable.
  • Acceptance of a Membership Badge constitutes consent to the use of the wearer’s image or likeness in any recording, transmission, or reproduction of KupoCon for use by KupoCon or KupoCast.
  • Failure to comply with the published rules of KupoCon, including disruptive or inappropriate behavior, will result in the revocation of Membership and ejection from KupoCon. KupoCon may revoke membership and eject anyone from the gathering at anytime for any reason without a refund.

General Gathering Rules:

  • Follow requests and directions of KupoCon, Facility, and venue staff.
  • KupoCon and the venues are not responsible for personal items. Unattended and lost items will be turned over to proper authorities (Facility Management, Police Department).
  • Appropriate attire is required at all times, including shoes, pants/shorts/skirts, and shirts/tops.
  • Each event room has limited space and seating. Seating is not guaranteed to any persons. Standing room is allowed only at the discretion of KupoCon or Facility staff.
  • Lining up is permitted no earlier than 1 hours prior to the event opening.
  • Possession or consumption of alcohol is not permitted during the day event.
  • The legal drinking age in New York is 21 years of age. The legal drinking age in London is 18 years of age. Anyone under legal age found drinking or intoxicated will be reported to Facility Management and the local Police Department.
  • Smoking (including the use of vaping devices) is only permitted within designated locations outside the buildings.
  • Theft, assault, drug use, and other illegal activities will be prosecuted to the fullest extent of the law.
  • Discrimination and/or harassment of any form will not be tolerated.
  • Do not hinder or obstruct the flow of foot traffic within the event area.
  • Individuals may be asked to remove large or unwieldy bags, props, or other accessories from the event areas.
  • Questions, concerns, or complaints should be brought to KupoCon staff at either Shinra Headquarters, the Lodestone, or Chocobocolina’s Check-In Desk.

Props Policy

  • Real weapons are banned in the gathering areas, regardless if they are functional or not.
  • All items as listed in the Prohibited Items list are not allowed. There are no exceptions to this, regardless as to whether the item is functional or not.
  • All prop weapons must be inspected and peace-bonded. Strictly no steel.
  • Other props may be required to be inspected and peace-bonded by KupoCon Security, at the discretion of KupoCon staff.
  • Unapproved items will be cataloged and stored. Upon exit of the gathering center, the owner may reclaim it. Any item found to violate city, state, county or federal law may not be returned at the discretion of the local police department.
  • KupoCon Security cannot approve a prop prior to the gathering.
  • Prop weapons should not be carried outside the gathering. The local police departments may treat anyone carrying realistic looking weapons as a legitimate threat and will take appropriate action according to general Law.
  • Members who do not comply with this policy or are deemed repeat offenders will be subject to removal.

Venue Code of Conduct:

  • If an individual is responsible for damages to venue property, or endangering his/her own or anyone else’s safety, he/she will be ejected from the venue and have his/her Membership to KupoCon revoked. Individuals involved will be held legally and financially responsible. Venue administration may prosecute the offenders to the fullest extent of the law.
  • Noise levels must be kept to a minimum at all times. After three disturbances from a room, the guests will be ejected from venue property and their Membership to KupoCon may be revoked.
  • Venue guests must comply with the listed occupancy/fire-safety limits for each room. Failure to do so may result in being ejected from venue property.

Wall Market Policy:

  • If an individual is responsible for damages to venue property, or endangering his/her own or anyone else’s safety, he/she will be ejected from the venue and have his/her Membership to KupoCon revoked. Individuals involved will be held legally and financially responsible. Venue administration may prosecute the offenders to the fullest extent of the law.
  • Noise levels must be kept to a minimum at all times. After three disturbances from a room, the guests will be ejected from venue property and their Membership to KupoCon may be revoked.
  • Venue guests must comply with the listed occupancy/fire-safety limits for each room. Failure to do so may result in being ejected from venue property.

Personal Sound Device Policy:

  • Keep the volume low within the gathering facilities and other public areas.
  • If KupoCon or Facility staff ask any individual to turn down the volume on a device, he/she must comply immediately.
  • Three incidents will result in the offender having his/her Membership to KupoCon revoked and potentially prohibited from attending future KupoCon and venue events.

Prohibited Items:

  • Alcohol and illegal substances.
  • Wheeled items (excluding mobility assistance devices), including but not limited to:
    • Rollerblades.
    • Skates.
    • Skateboards.
    • Wheelies.
    • Scooters.
    • Bicycles.
    • Segways/Hoverboards.(Excluding Zell Cosplays) [IMMITATION ONLY]
  • Revealing and/or offensive attire.
  • Weapons, including:
    • Knives, firearms, and other weapons.
    • Real guns (working, disabled, or otherwise).
    • Projectile weapons (pellet guns, airsoft rifles, pistols, disc guns, paintball markers, water pistols, or other liquid “weapons,” etc).
    • Metal blades (knives, swords, sharp items, etc).
    • Practice swords including bokens and kendo bamboo practice swords.
    • Chains, spikes (metal), leashes.
    • Any other potentially harmful weapon, prop, or item as determined by KupoCon Security.
  • Signs of any kind. The only exception will be for cosplays where it can be proven that the character has a sign. Please see our Cosplay FAQ for more details.
  • Smoke or fog machines or similar devices.
  • Laser pointers or similar devices. These items may not be used in public unless you are officially sanctioned to lead or present a gathering seminar, panel, workshop, or other gathering-sanctioned event.
  • Drones and other aerial devices.

Prohibited Conduct:

  • Disruptive behavior, including but not limited to:
    • Running.
    • Screaming, shouting, or yelling.
    • Playing loud music or noise.
    • Horseplay or rowdiness.
    • Unsolicited physical contact.
  • Defacing or damaging venue, KupoCon, or other’s properties.
  • Discrimination and/or harassment of any kind to anyone.
  • Obstructing the flow of foot traffic within the gathering area.
  • Alcohol consumption and smoking (including the use of vaping devices) outside of designated areas.
  • Theft, assault, drug use, and any other illegal activities.
  • Nudity and inappropriate attire.

Repercussions for Violations:

Any of the following repercussions may occur for violations, subject to the discretion of KupoCon and Facility staff.

  • Verbal warning from KupoCon or Facility staff.
  • Confiscation of prohibited items. Confiscation may be permanent, or until the item can be safely removed from gathering premises.
  • Ejection from gathering premises and revocation of Membership to KupoCon.
  • Barring membership or admittance to future KupoCon and venue events.
  • Ejection from venue facilities including guest rooms.
  • Financial and legal responsibility for damages.
  • Reporting to the local police department for illegal activities or substances.

Accessibility at KupoCon

  • Advanced Seating
    Advanced seating will be provided to persons for special events. Those who require this service will be seated in an area that is at the discretion of KupoCon staff. This service will be provided to a person with a disability or injury that would affect a person’s ability to stand in lines for long periods of time. If a person requires this service, they will be permitted to bring one companion person to assist them.
  • To apply for this sticker, please go to the Check-in Desk. Stickers are given out at the discretion of KupoCon staff to those who are truly in need. A special sticker will be placed on your badge. This sticker can be presented in order to gain advance access ten minutes prior to general event seating. If an event requires a special ticket for admission (ie: masquerade, concerts), then attendee still must have one of these tickets to be seated.
  • Wheelchairs
    Venues are fully accessible to those with wheelchairs.
  • Bathrooms
    Both facilities have bathrooms that are equipped with handicapped stalls. We ask that all of our attendees are considerate of others when using the bathrooms, especially for any costume changes; please give those with disabilities first preference at using the handicapped stalls in the bathrooms.
  • Elevators
    Both facilities are equipped with elevators. We ask that all of our attendees are considerate of others when using the elevators; please give those with disabilities first preference at using the elevators. For many, this is their only possible method of traveling between floors. If you are capable of taking the stairs or using an escalator, we ask that you do so.
  • Service Animals
    Service animals as defined by law are welcome at KupoCon. We ask that in order to avoid confusion among attendees and staff that if you have a service animal with you, please do not incorporate your service animal into any cosplay.